Pick one AI job, spec it, check the payback, then build or buy
Turn one job you want AI to do into a one-page spec, a payback figure you can trust and a clear build, buy or do-it-yourself decision.
Watch Kai and Otto explain what is inside
58 seconds · captions on screen · Kai and Otto are animated characters with AI voices
Look inside
What is in the kit
- AI Project Planner guide (PDF, 26 pages): a "which job first" picker with three safety gates, the one-page spec with a filled-in field guide, 15 data and approval checks, the payback method, a build or buy ladder, five worked examples, how to brief a builder, troubleshooting, a changes log and dated sources
- Job picker and payback calculator (Excel .xlsx, no macros): score up to 8 jobs with automatic ranking; payback in months with a cautious case and 12 and 24-month figures; a clearly labelled worked example; a build or buy scorer; the checklist with status, owner and date
- One-page spec and builder brief (Word .docx): the spec template, the data and approval checklist, questions for the builder, acceptance tests and a four-week pilot plan
- Five worked examples, clearly labelled as examples: AI receptionist, lead follow-up, document generation, dashboard summary and social content, each mapped to a real APPS 365 LTD product or service
- Your purchase counts: 100% of the price comes off an APPS 365 LTD build or audit of £999 or more within 90 days
- Free updates for 12 months, with a dated version number and a changes log
Contents: what you will learn
Start here
- Who the kit is for and what you will have at the end
- How long it takes: about 3 hours over one week
- How your purchase is credited against a build
Part 1: Pick one job
- Where to find candidate jobs in your emails, phone log and calendar
- A five-day time tally
- Three safety gates: does it need AI, can you live with a wrong answer, can you use the information
- A six-question score out of 18, with a worked example
Part 2: Spec it on one page
- The twelve fields of a good spec, with what good looks like for each
- How to split the work between AI and a person
- A printable one-page template, also in Word
Part 3: Data and approval checks
- Seven data checks: personal data, business plans, data processing contracts, storage, access, DPIA, telling people
- Eight approval checks: human approval, high-impact actions, prompt injection, facts from your own sources, an off switch
- How to read your result: ready, ready with conditions or not yet
Part 4: Check the payback
- The ten numbers you need and where to get each one
- The payback sum, worked through with a labelled example
- A cautious case, and what payback leaves out
Part 5: Build or buy
- A five-rung ladder from changing the process to a custom build
- An eight-question build or buy scorer
- The true cost: one-off, monthly, people time and exit
Part 6: Five worked examples
- AI receptionist, lead follow-up, document generation, dashboard summary and social content
- Each with a full spec, the checks that mattered, a payback sketch and a route
- Mapped to AutoReceptionist, GrowFleet, SheetForge and APPS 365 LTD services, with facts checked on 10 October 2026
Part 7: Brief a builder
- What to send, and what a good fixed quote includes
- Questions to ask and red flags to spot
- Acceptance tests, a four-week pilot plan and a brief email you can copy
If this goes wrong, and your next step
- Ten common problems and what to do
- A five-point check before you ask for quotes
- A free 30-minute call, or the do-it-yourself route
Changes log and sources
- Version history and changes that affect the kit
- 23 numbered sources, all checked on 10 October 2026
Who it is for
- Owners and managers of small and mid-size businesses who want AI to take real work off their team
- Anyone who is not sure which job to automate first, what it would cost, or whether it is safe
- Teams about to ask a builder or agency for a quote, who want to compare like with like
By the end
- One job chosen through three safety gates and a six-question score, with the reason written down
- A one-page spec a builder can give you a fixed quote from
- Data and approval checks done: business plans, contracts, access, human approval and telling people
- A payback figure in months, tested against a cautious case and a target you set
- A clear decision: change the process, use what you have, buy a product, configure or build
Questions
What exactly do I get?
A 26-page PDF guide, an Excel workbook (job picker, payback calculator, worked example, build or buy scorer and checklist, no macros) and a Word template (one-page spec, checklist and builder brief). It is a method with templates, not a video course or a prompt pack.
Do I need technical skills or a particular AI tool?
No. The kit is written in plain English for owners and managers. It does not depend on any one AI tool or plan. Where it mentions business plans from OpenAI, Anthropic, Google or Microsoft, it links to each provider's own page, checked on the review date.
Does it work in my country?
Yes. The method works anywhere, and the workbook works in any currency. The data checks point to the GDPR and similar laws in other countries, and to the EU AI Act where it applies. It is general guidance, not legal advice, so check the rules where you operate. The kit is written in British English.
Are the worked examples real customer results?
No. Every business, number and outcome in the examples is made up to show the method, and is labelled as an example. The product facts in each example (features and prices) were checked on each product's own website on 10 October 2026.
How does the credit against a build work?
100% of what you paid for the kit comes off an APPS 365 LTD build or audit of £999 or more, if you go ahead within 90 days of your purchase. Quote your order number when you ask for a quote.
What if I get stuck?
The guide has a troubleshooting page with ten common problems. You can also book a free 30-minute call at calendly.com/apps365/30min and bring your spec, even half-finished. If you find something out of date, email hello@apps365.ai.
What if things change?
Each version shows the date every fact, price and link was last checked. Updates are free for 12 months from your purchase, and each version lists what changed.
Can I share it with colleagues?
Yes, within your own organisation. The licence covers use within one organisation. Please do not post it publicly or resell it.
What is your refund promise?
If the kit is not right for you, ask for a refund within 14 days of purchase. This applies to your first purchase of the kit.